MD Personal Assistant (Executive Assistant) at Zetech Oil Services

Company Overview

Zetech Oil Services Nigeria Limited is a reputable procurement, supply, and logistics company with nationwide operations, delivering efficient and reliable services across Nigeria’s oil and gas value chain.

Job Summary

We are seeking a highly organized, proactive, and confidential Personal Assistant to the Managing Director (MD). The ideal candidate will provide high-level administrative and executive support, ensuring smooth day-to-day operations and effective time management for the MD. This role requires strong communication skills, discretion, and the ability to manage competing priorities in a fast-paced corporate environment.

Key Responsibilities

• Manage the MD’s calendar, appointments, and daily schedule efficiently
• Monitor, screen, and respond to emails and correspondence on behalf of the MD
• Handle incoming calls and liaise professionally with internal and external stakeholders
• Draft, format, and prepare official correspondence and documents
• Coordinate meetings, including scheduling, logistics, and agenda preparation
• Take meeting minutes, track action points, and follow up on deliverables
• Organize complex travel arrangements and itineraries
• Prepare reports, presentations, and briefing materials for executive meetings
• Support delegation and follow-up of tasks across departments when necessary
• Maintain filing systems and ensure proper documentation control
• Conduct research and compile data for decision-making support
• Assist in planning events, business activities, and special projects
• Source office supplies and manage administrative resources
• Continuously improve office systems and administrative processes
• Handle confidential information with utmost discretion

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• Previous experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work independently and under pressure
• Strong attention to detail and problem-solving ability

How to Apply

Interested candidates should send their CV to: zewinrecruit@gmail.com
Use “MD Personal Assistant” as the subject of the email.