Lagos Jobs Federal Airport Authority of Nigeria (FAAN) Recruitment for Personal Assistant

Federal Airport Authority of Nigeria (FAAN) Recruitment for Personal Assistant

Federal Airport Authority of Nigeria (FAAN)

The Federal Airport Authority of Nigeria (FAAN) is a Govenment Agency under the Ministry of Aviation and Aerospace Development.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

  • This position is responsible for managing administrative duties for the Executive Director as well as handling sensitive assignments that include highly confidential information.
  • Provide critical information connection between the Executive Director and internal & external stakeholders to result in high quality and timely delivery of service.

Diary management and administration:

  • Manage diary, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.
  • To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
  • Prepare letters, reports, and other documents.
  • Screen incoming telephone calls; direct them appropriately.
  • Review incoming correspondence, distribute, and respond accordingly. Follow up where necessary.
  • Provide support for all other administrative tasks as directed
  • Maintain the organisational charts for areas of responsibility.
  • Process expenses within Company guidelines / time frames for the Chairman’s office
  • Attending to meetings in place of the Chairman if necessary.
  • Remember deadlines and prompt where necessary.
  • Manage and organise administration
  • Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work.
  • Ensure correct briefing notes or papers for meetings.
  • Note take in meetings as and when required.
  • Create and maintain filling systems
  • Make and coordinate travel arrangements in line with Company policy
  • Ensure stationery supplies are maintained.

Communication:

  • Communicate clearly, confidently and in a professional manner at all levels both internally and externally
  • Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexity
  • Handle sensitive information with the highest level of discretion and confidentiality
  • Deal with all enquiries and requests promptly only escalating when necessary.
  • Uses initiative to solve problems without the need to escalate.
  • Build and maintain strong working relationships with key contacts.

Qualifications

  • Interested candidates should possess a Bachelor’s Degree with at least 4 years experience.

How to Apply
Interested and qualified candidates should forward thier CV to: [email protected] using the Job Title as the subject of the email.

Application Deadline 15th February, 2024.

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