Admin/Operations Associate at Lucid

Role overview

We are seeking a highly meticulous and proactive Admin/Operations Associate to support our events team in the planning and execution of diverse events. This role combines administrative responsibilities with project coordination to ensure seamless event operations. As a hybrid position, the Admin/operations associate will work both remotely and on-site as needed for event support, bringing flexibility, strong multitasking skills, and attention to detail to each project.

Key Responsibilities

• Administrative Support: Manage schedules, coordinate meetings, handle correspondence, and maintain accurate records, files, and documentation related to events.
• Event Coordination: Assist in planning and organizing logistics, including vendor arrangements, travel bookings, accommodation, and on-site event support such as setup and troubleshooting.
• Communication and Liaison: Act as a point of contact between the team, vendors, and clients, ensuring timely and clear communication and addressing inquiries professionally.
• Budget and Timeline Management: Track budgets, expenses, and project timelines, ensuring alignment with financial goals and key milestones.
• Materials and Vendor Management: Source materials, coordinate vendor contracts and payments, and ensure deliverables meet quality standards and project deadlines.

Experience

• 1-2  years of experience in an administrative or operations role, preferably in the events industry.
• Familiarity with event planning, vendor coordination, and on-site event support.

Skills:

• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency in Google Workspace and familiarity with project management tools (e.g., Asana, Trello).
• Strong written and verbal communication skills to interact professionally with clients, vendors, and team members.
• Proactive and solution-oriented with the ability to adapt to changing priorities.
• Excellent interpersonal skills for building strong relationships within a dynamic, team-oriented environment.

Perks

1. Creative Freedom: Be part of a team that values fresh ideas and encourages out-of-the-box thinking.
2. Flexible Work Hours: We understand the dynamic nature of events, so we offer flexible hours to accommodate project needs.
3. Hands-On Experience: Gain in-depth exposure to the exciting world of event production, from planning to execution.
4. Growth Opportunities: Join us at a pivotal stage of our growth and grow alongside the company, with opportunities to take on new challenges.
5. Supportive Team Environment: Work with a small, close-knit team where your contributions make a real impact.